Education Management System - Grace Web Tech | Best Web Development & Digital Marketing Company
Select Page
  • Registration of Students
  • Information / Inquiry / Counseling
  • Course / Syllabus
  • Time Table of Classes (Period wise) Management
  • Library Management
  • Inventory System
  • Transport Management
  • Fees Management
  • Student Attendance System
  • Student Information Management
  • Student Transfer / promotion
  • System Management
  • Chat / Communication Module
  • Human Resource Management System
  • Certificates Awarded
  • Financial Accounting
  • Assets Management
  • Canteen

Education system forms the backbone of every nation. And hence it is important to provide a strong educational foundation to the young generation to ensure the development of open-minded global citizens securing the future for everyone. Advanced technology available today can play a crucial role in streamlining education-related processes to promote solidarity among students, teachers, parents and the school staff.

School Management System consists of tasks such as registering students, attendance record keeping controlling absentees, producing report cards, producing official transcript, preparing timetable and producing different reports for teachers and parents.

Why Education Management System ?

School Management System consists of tasks such as registering students, attendance record keeping controlling absentees, producing report cards, producing official transcript, preparing timetable and producing different reports for teachers and parents.

 

In our proposed system we have the provision for adding the details of the students by themselves. So the overhead of the school authorities and the teachers is become less. Another advantage of the system is that it is very easy to edit the details of the student and delete a student when it found unnecessary. The marks of the student are added in the database and so students can also view the marks whenever they want.

 

This module will cover the information regarding time table of all classes course wise with theirs time of class and teacher Concerned. This module will also provide the Time- Table Information to Staff their name wise and / or Subject wise. Printing will be available for time Table.All the above information will be issued to any user after login only.

 

This Module is optimization of Student’s registration Process to any course available. In this part, all information related to student’s necessary for Registration will be fetched. This information included but not limited to – Student Profile information – Parent Information, Addresses Information, Sibling Information, and Academic Information.

 

Scopes of School Management

There are many scopes available in School Management System

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Registration of Students

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Information / Inquiry / Counseling

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Course / Syllabus

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Student Transfer / promotion

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Chat / Communication Module

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Time Table of Classes (Period wise) Management

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Library Management

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Inventory System

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Transport Management

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Human Resource Management System

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Homework assignment to students and approval

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Enhanced interaction with teachers, parents

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Online submission of homework

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Access to attendance, timetable, marks, grades and examination schedule

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Prior information about school events and holidays

Try Education Management Software

Mail at gracewebtech@outlook.com for getting your demo user name and password in one minute !!

Quick Log-in Information
Demo User name:  owner | Demo  Password:  password

Log-in to Education Management System

Quotation

gracebis.com/proposal3/Educationmanagement.pdf

Benefits of School Management

There are many benefits in School Management System

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Effective communication between teachers, parents and students

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Complete automation of all operations

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Centrally stored information with zero redundancy

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Frequent interaction with teachers

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Reliable update on child's attendance, progress report and fee payment.

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Financial Accounting

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Tracking of homework assigned by teacher to their child

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Prior information about school events and holidays

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Automated student attendance

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Transport Management

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Computerized management of marks and grades

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Assets Management

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Fees Management

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Student Attendance System

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Student Information Management

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System Management

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Certificates Awarded

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Canteen

Detail of Education Management System

Registration of Students

 

  • This Module is optimization of Student’s registration Process to any course available. In this part, all information related to student’s necessary for Registration will be fetched. This information included but not limited to – Student Profile information – Parent Information, Addresses Information, Sibling Information, and Academic Information.
  • Based on above information’s and successful registration, this module will provide access to Printing of Identity card and Summary or / and Payment slip. Upon successful completion of registration, Student will be provided User name and password to system where he will be able to take above printouts any time. Email system with attachments can be included in the modules if needed.
  • Admin Part will be provided to view information of any student – Course wise, ID wise / delete (status only) of Student.

 

 

Academic Years Management

 

  • Maintain the list of Academic years or Batch years
  • Allocate Courses to respective Academic Years (ex. 2017-2020 you can allocate B.tech and Pharmacy and etc…)
  • Option to enable/disable the academic years to show in list of the system

 

Information / Inquiry / Counseling / Course / Syllabus

 

  • The module covered the Information part regarding Institution – its Profile, Contact details, History, Facilities provided with images.
  • This module will cover the reports to display Previous Years results course wise. Reports can be view Rank wise.
  • This module will also cover to display all Information related to Courses and its Syllabus.
  • Admin Part will be provided to Add and Manipulate any information related to College Information, Contact Details, Add and Manipulate Courses offered, Add and manipulate Syllabus of courses and Add and manipulate fees Structure of all courses individually. Admin Module to add results of different courses will be provided.
Course Allocation to Selected Academic Year

 

Add the courses for each year based on the availability

  • To allocate the course, simply Drag and Drop the course to selected academic year
  • Click on update.

 

Subjects Allocation to courses
  • Simply drag and drop the subjects for selected course
Content Management System

 

  • Main Page layout Text and all pages related to Module Information / Inquiry / Counseling / Course / Syllabus are fully customizable. Following Tool is provided to Modify Text / HTML.
Staff Allocation to course and particular subject in the course
  •  Allocate staff to Selected Class/Year for a Course with easy drag and drop support
  • Allocate subjects to this staff of the course
  • Set the maximum no. of sessions needed for this subject and staff
  • While allotting the staff to specific subject, the admin can view the preferred subjects given by staff

 

Timetable Creation
  • Set-Up the no. of periods per day with timings
  • After selecting particular course and year the list of staff will be available who are allotted the selected course and year
  • On mouse hover on the staff, it will show the free and busy timings on graph
  • Simply drag and drop the staff for particular slot and update.
  • Done the time table is created
  • Printer settings are given
  • Option to print class/self timetable for student/staff

 

Time Table of Classes (Period wise) Management

 

  • This module will covered the information regarding time table of all classes course wise with theirs time of class and teacher Concerned. This module will also provide the Time- Table Information to Staff their name wise and / or Subject wise. Printing will be available for time Table. The above all information will be issued to any user after login only.
  • Admin Part will be provided to Add and Manipulate Time table of all courses with all inputs needed
Lesson plans
  • Option to update the lesson plans for staff to the allocated subject of a course
  • Clean reports to show the percentage of syllabus completed for a subject
  • Detailed topic wise report with completed date

 

 

Offline, Online, Scheduled Exams
  • We have given option to add offline exams where the marks can be uploaded manually
  • Online exams are normal exams the user can take
  • Scheduled exams are visible for specific time for selected list of course and years
  • Detailed individual and class wise reports with percentage calculation and graphical report

 

 

Library Management

This exhaustive Module will be for fully optimization of all Processes related to Library and its Management part. This module covers all features but limited to following features in System:

  • Option for multi type of assets
  • Master record (Book) creation with types Issuable/Reference/Staff
  • Generate any no. of series records for selected master record
  • Book/Asset Issue and receipts Management
  • Option to make the asset to Damaged or Lost
  • Detailed reports are provided
  • Librarian and Asst. librarian type of users
  • Dynamic settings for limiting the book issues for Staff and Student

This module has also sub modules which will work on following sections.

  • Author
  • Category
  • Publisher Information
  • Magazine Information
  • Newspaper Information
  • Compact Disk Information
  • Fine Setting

Information of students/teachers/any Employee with Books issued, Books earlier issued to them, their limits, Dues, fine, fine discounts if any will be added.

 

Inventory System
This Module will be used to manage Inventory. It will manage, mostly, all

 

inventory related to Institute:

  •  Related to any Module / Area Developed in Project.
  • Any Inventory related to direct involvement of school or institute using the system.
  • It will be integrated with Library module also.

 

Transport Management

This Module is optimization of all processes related to transportation.

It will manage

  •  Student’s data enrolled for using of Transport service of Institute, student’s fees collected,
  • Students dues OR students enrolled date and valid dates.
  •  Facility to provide Transport pass with printing option can be included in this module and also in Student Management.

Admin part of Add and manipulate Transport Vehicle, Add and manipulate transport charges, view students using Transport Services, their dues and Enrolled or expired dates. All information related to profile of students will be available here..

Fees Management
This Module is Business optimization of Process of Fees.

It includes Different reports of Fee collections includes but not limited to Total Fees collection, Fee collection Course wise, Fee Collection Pending, Project fee collection, refundable fees, Fixed fees, Security Deposits of students, Mode of collection of fees, student deposit details, Summary reports.

Student Attendance System

 

  • This module is used to maintain the students Attendance.
  • Screens will be given for Teachers to mark the attendance of their class students in their login area.
  • Reports for teachers and admin to view the attendance report class wise and student wise will be given with summary of Attendance Class wise and Subject wise will be presented.
  • Option for taking attendance for staff who got allocated to class
  • Detailed report of attendance in calendar with no. of classes held for that day
  • On click of the subject, detailed list of topics covered with the staff information
  • Detailed report of class and individual with percentage calculation

 

Student Information Management
This module is for Student’s – after login they can view all their Profile information, manipulate their information Subject to restriction of their courses and fees details and ID.

 

This Module will be linked to Library, Transportation, Fees, Student management to view

Student related information with any department or dues if any.

Student Transfer / promotion

 This module contains information and capabilities for transferring students from one class to another, as well as promoting students to the next grade. Student in their areas can view this transfer or promotions.

Promotions Module

  •  Promote student from one class to other class by simple selections
  • Option to make the student as detained student
  • Option to make the student as course completed
  • Generate the list of course completed list with print option
  • Generate the list of detained students list

 

System Management
It includes manage of adding/manipulating different users and roles and responsibilities and security to pages. In short, A comprehensive System security page is given with options for allocation of different rights and privileges to different users, along with a sub-module for regular automated backup of the data in the system

 

Learning Management System (LMS)
  •  With this you can create video classes series
  • Distribute study materials for download
  • LMS may be free or paid
  •  Total 7 types of contents are supported i.e.,
    a) File
    b) Video File
    c) Audio File
    d) Video URL
    e)Audio URL
    f)IFrame/Integrate Youtube videos
    g)URL resource
  • Each content is associated to specific subject
  • Each series is associated to specific category so that user can easily find particular series based on his requirement
  • Series are having an option to set the start date and end date to visible for end user
  • Easy to add and edit content

 

 

Chat / Virtual Class
This Module will provide facility for communication across students and other channels available in system. This module will cover following areas:

 

A.Students with their credentials and from their Dashboard are allowed to answers to their necessary questions. Online testing will be available to develop the students skill.

B.  Shopping Cart – Students can shop online for books. After selecting the book, the student can fill an order form which will ask him for the relevant details. This will be only from the school Library.

C.  Virtual Classroom – This project represents a virtual classroom for students where the tutor can communicate directly or privately, so students can login in different rooms according to the schedule of the class and can attend lectures.

D. Discussion Forum – Discussion panel will be provided to all roles of the project to discuss their issue, reply and read others issues and solutions.

E. Parent – Teacher Communication: Parents will be Provided Separate Login. Parents can view the remarks of Teachers and / or any information suggestion is posted by Teacher for the students. There will be both Way communication for parents and Teachers in way of adding comments and participation in Discussion forum.

F. Instructor Reports – This part of module is for Roles of Teachers and admin and students. Teachers will be able to view all students reports where as student will be able to view his Reports. Reports related to students performance under respective categories of course, subject, topic, and chapter will be provided.

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Human Resource Management System
 This module is Optimization of Management of all resources related to Institute. This Module will have two sub sections:

  • Faculty Management
  • Staff Management
  • Attendance & Leave Management
  • Pay Roll
Faculty Management
This sub section will provide Add and Manipulate Faculty Details and Guest Faculty Details – which includes their profile information also.  It covers Faculty Mobility – which covers Staff Name, Staff Number, Staff IC number, Staff Attendance (Dates, Time in and out)  and records of staff mobility (On leave, Attending courses). This module will cover the Faculty Development like their Qualification level, years of service, institute/university, record of skill development, further study.

Leave Tracking will also be a part of this module. It includes – Type of leave, number of days, start and end date of leave.

Pay Roll – This sub-Section will provide and covers areas like
  •  New Appointments
  •  Salary Transfer (this will show the data entered by related admin through the screens provided in Current Project. It is not in any way related to any financial Institutions to get the Salary transfer details)
  • Attendance
  •  Salary and Advance Salary
  • Calculation of salary as per Leaves

Note: Admin Screens will be provided to enter the information discussed above to different roles. This module will also provide the reports for all above screens and areas.

Certificates Awarded

This module contains the list of certificates based on the type of course. It will provide the list of Certificates awarded with dates to students.

Note: Making of Certificates with Predefined format is not included in the scope.

It is considered that information about awarding the certificates will be entered by concerned role to the system

 

 

Bonafide Certificates Management
  • Option to generate Bonafide certificate
  • Previous issue history of bonafide certificate
  • Fully customized settings for the bonafide certificate
  • Printer and page settings

 

 

 

Transfer Certificates Management
  • Option to generate Transfer certificate for course completed students
  • Settings for enable or disable the specific fields to print on certificate with/without serial no, date, header etc
  • Previous issue history of TC certificate
  • Printer settings and page settings
  • Link for Library module before issue of TC certificate

 

 

Financial Accounting
This module will provide the reports related to financial transactions

 

Payments Module
  • Online and Offline payments
  • Admin can Approve or Reject the offline payment by viewing the details
  • Enable or disable Offline payments from Settings module
  • Support for PayU and Paypal payment gateways
  • Enable or disable any payment gateway on requirement
  • Detailed graphical reports for online and offline payments
  • Generate excel report with all combinations available in payments module

 

 

Instructions set/ Users

Instructions set:

  • Create Instructions set
  • Assign instruction set to each quiz based on its type

Users:

Supporting 7 types of users Owner, Admin, Student, Parent (can be enabled/disabled from admin panel), Staff, Librarian, Asst. Librarian

  • Option for Create and update the details for students and staff and other users
  • Map student and parent users with simple selections
  • Option for mapping single parent to multiple childs
  • On selection of student/staff users, detailed reports will be shown with separate dashboard for that student

 

Assets Management
This module will provide the Reports related to Assets. It will Covers all reports included below but not limited to:
All Asset Details, Assets purchase price and current valuation, Assets  Warranty/maintenance dates and costs, Components and attachments  Associated Asset management costs, Cost center and ownership, Maintenance History.

 

ID Card Generation
  • Option for generating ID cards for students class wise or for individual student
  • Fully customized settings for selection of fields to be printed on ID card
  • Two templates are given
  • Printer settings and page settings

 

 

Canteen

 

  • This module is optimization of all Processes related to Canteen work. It will covers the areas of – Issue of food coupons to students, consumption of coupons. on-coupon receipts.
  • Screen will be provided for issuing the Coupon code to student – coupon code numbers and their values will be added from the system. At Consumption level the coupon code number and its price value will be entered only. Non coupon entries can be made in system for Receipts. Student can view their Coupons in their login area.
  • Admin area will be provided to enter Coupon code Numbers and their price values. Reports will be added for admin to view total Coupons added, consumed coupons, Total non-coupon receipts, all receipts.
Basic navigation System
 The whole project will be a web based project. It’s have multiple roles and Access to pages are based on roles. Admin, Teachers, Account Person, Student, Library Admin, Guest will be major roles. Dashboards of all above users will be as per their roles. Based on roles one or another Part of Dashboard (modules) will be available. Adding users and assigning them roles will be under rights of Admin and Functionality of same will be provided.  The Project will be implemented with one set of designing theme.
Dynamic Multi lingual system

For any language, no headache for updating the language strings
Just create the language and traverse the site once
Done. Our system will build the language strings on its own..!

 

 

Flexible Master Settings
  • Enable/Disable modules of the project from admin settings
  • Multiple Payment gateways settings (PayU and Paypal)
  • Email Settings
  • Email Template Settings
  • Certificate Settings
  • Site Settings

 

 

Question Bank
  • All questions are maintained under this module
    Later these questions can be added to any no. of exams as per requirement
    Support for 7 type of questions
    a) Single Answer
    b) Multi Answer
    c) Match the following
    d) Fill in the blanks
    e) Paragraph
    f) Audio
    g) Video
  • Option to set a benchmark for answer time for each question so that the performance of the student can be evaluated
    3 types of difficulty levels for question
    Easy
    Medium
    Hard
  • Hint for each question during exam
  • Explanation for each question after exam
  • Dynamic support for no. of options for each question
  • Support for image type of questions and answers
  • Excel upload for bulk questions (supports 3000+ questions at a time)
  • Detailed report will be Downloaded after excel questions upload
  • Each question is specific to particular subject and topic for obtaining the strengths and weakness of the student for that subject

 

 

Exams Module
  • Paid and free exams
  • Paid exams will have the cost and validity period
  • Set the visibility period for exam to shown for user
  • Marks and Negative marks support for each quiz
  • While updating the questions to quiz, handy filters are given to pick your question from large set of Question Bank Module
  • User friendly interface to update or delete the questions
  • Total marks of a quiz is based on the questions added to it
  • Supports 900+ questions per exam 

 

 

Exam Series
  • You can club set of different quizzes together and give a name to it Paid and free exam series
  • For paid series you can set the cost and validity in days
    The series may contain the paid or free quizzes
  • In free series, if any paid quizzes available, the user need to buy that specific quiz from quiz module
    User friendly interface to add/update quizzes in exam series module
    Dynamically the no. of quizzes and no. of questions will be updated to specific series after creating it
     

 

 

Parents Module
  • Can be enabled or disabled from Settings
  • Parent can add his children
  • Option to view the children detailed reports
  • Option to buy exam on behalf of his child 

 

 

Notifications Module
  • Notifications can be created by admin and those will be displayed to user
  • Notifications have the date range to display between specific dates
  • Can give short and long descriptions to it
  • Having an option to give external resource link 

 

 

Feedbacks Module
  • User can give feedback to the admin
  • Admin can view the feedback 

 

 

Our proposed system has several advantages

User friendly interface

The interface of this system is completely user friendly.Its easy to use.

Fast access to database

The database is so organized and access of database is fast.

More Storage Capacity

The capacity of storage is very high.